> For the complete documentation index, see [llms.txt](https://help.rankability.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.rankability.com/researcher/managing-keyword-lists.md). # Managing keyword lists Save, organize, and manage your keyword research results with saved lists for easy access and export. Save, organize, and manage your keyword research results with saved lists for easy access and export. Keyword lists belong to the selected client workspace and are shared with organization members who can access that client. Confirm the client before saving, because a list is not an organization-wide clipboard and cannot substitute for correct client access. ## Saving keywords to a list After running any research mode, you can save keywords to a named list for later reference. Select the keywords you want to keep, then click **Save to list** and choose an existing list or create a new one. Use a name that captures the topic, market, intent, or source, such as “US commercial HVAC gaps.” Before saving, remove irrelevant and accidental duplicates. Rankability can show which results are already saved so you can avoid adding the same keyword repeatedly. ## Working with saved lists * **View lists** — Access your saved lists from the Researcher sidebar or the lists tab. * **Add keywords** — Keywords can be added to existing lists from any research mode. * **Remove keywords** — Open a list and remove individual keywords you no longer need. * **Delete lists** — Remove entire lists when they are no longer relevant. The **Content** badge means Rankability found a Copywriter project in the same client whose normalized topic exactly matches the keyword and whose saved draft is non-empty. Normalization ignores capitalization and repeated spaces; it does not perform fuzzy, synonym, URL, or semantic matching. The linked project is the most recent exact match. A related article with a different topic can therefore exist without producing the badge. ## Fill in missing details on a saved list Open a list to see what it actually records. The evidence summary counts, across the whole list rather than the page you are looking at, how many keywords have a volume, CPC, difficulty, intent, cluster, discovery source, opportunity score, and a recorded metric update. A blank value is not a zero, and a discovery source is not proof that a metric lookup ever ran. Two actions fill those gaps in place. Neither adds keywords, and neither replaces a value the list already holds: * **Analyze missing metrics** looks up missing volume, CPC, and difficulty. The list needs a recorded country first, because no market is guessed. * **Organize intent & clusters** classifies missing search intent and groups missing topic clusters. Each action confirms how many keywords it will cover before it starts, and your normal research usage applies. One run handles up to 500 keywords; the rest stay in the list for a later run. You can leave the page while a run works and come back for the recorded result. Anything that cannot be resolved stays blank rather than being filled with a guess. If a run is interrupted or its outcome is uncertain, use **Check status** instead of starting a second run, and use **Finish saving** when results are already recorded and waiting to be applied. A row also shows where its numbers came from. Open the evidence control beside the source to see which provider supplied the latest update for that keyword, for which country, and when. When an opportunity score cannot be calculated, the row says so and names what is missing instead of showing a number. ## Using keywords from lists Saved keywords can be used across Rankability: * **Create content** — Use a keyword from your list as the target topic for a new Copywriter project. * **Create a content batch** — Select multiple keywords and choose **Send to Copywriter** to open the multiple-asset setup with the selected rows already populated. * **Queue scheduled content** — Select qualified keywords and choose **Add to Automate** to send them to an existing content schedule for the same client. Choose the schedule and add optional guidance for each topic before confirming. * **Set up tracking** — Add keywords from your list to Track for rank monitoring. * **Share with your team** — Lists are visible to all team members in the same agency workspace. ## Recommended list workflow 1. Run [Discover](/researcher/discover-keywords.md), [Analyze](/researcher/analyze-keywords.md), domain exploration, or gap analysis. 2. Select only the qualified rows and choose **Save to list**. 3. Create a focused list or add the rows to an existing list with the same purpose. 4. Open the list, remove mistakes, and verify the keyword count. 5. Use **Create content** for one keyword, select several and choose **Send to Copywriter** for a multiple-asset batch, or choose **Add to Automate** for an existing content schedule. 6. Export when you need an external review or durable handoff. Copywriter accepts up to 100 valid topics in one batch. Before starting generation, remove duplicates, confirm the shared language, and choose the intended page format for every row. A prefilled table is a handoff of the selected keywords—not approval to generate every asset unchanged. Filtering a list by a volume or CPC range returns only keywords with a recorded value inside that range. A keyword with no recorded measurement is left out rather than counted as zero, so clear the range filter when you want to review those rows again. An export carries the recorded evidence alongside the keywords: the discovery source, the opportunity score and the version it was calculated with, the list country, and the source, country, and time of the latest metric update. A blank cell means nothing was recorded for that keyword. Deleting a keyword removes it from the list, not from completed research history or an existing Copywriter/Track project. Deleting a list removes that organizational view; it does not cancel work already created from its keywords. ## Limitations and common issues * **A list is missing** — Verify the selected client and your access, then clear list filters. * **A keyword still shows as saved** — It may belong to another list in the same client. Open the lists view to locate it. * **A Content badge is missing** — Confirm the Copywriter project belongs to the same client, has a non-empty saved draft, and uses the same topic wording. Similar phrases do not count as exact matches. * **A teammate cannot see the list** — Confirm they have access to the client; use [Managing team and client access](/account-and-settings/managing-team-and-client-access.md). * **The next workflow uses the wrong client** — Return to the intended client before creating a project. Never rely on the list name alone. * **The Copywriter table is empty** — Return to the saved list, reselect the intended rows, and use **Send to Copywriter** again. Confirm that the Copywriter URL and header still show the same client before entering the batch. * **Add to Automate is unavailable or no schedule appears** — Create a content schedule in Automate for the same client, then return to the saved list and reselect the intended rows. * **Metrics changed since the list was created** — Saved lists preserve keywords, not a guarantee that provider metrics remain current. Re-analyze when a current decision requires fresh data. ## Related articles * [Getting started with Researcher](/researcher/getting-started-with-researcher.md) — Overview of all research modes and scores. * [Creating a content project](/copywriter/creating-a-content-project.md) — Turn your keyword research into optimized content. * [Using Automate](/automate/using-automate.md) — Queue selected Research topics for scheduled content. * [Setting up keyword tracking](/track/setting-up-keyword-tracking.md) — Start monitoring your target keywords.